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How to Apply for the Child Care Subsidy (CCS) in NSW

Learn about eligibility for the CCS in NSW, and find out what's new!

30/05/24 | Written by Amie Andrews, Nominated Supervisor

Child Care Subsidy

We know that the cost of child care can be intimidating, but it shouldn’t be a barrier to your family’s needs.

At Carlingford Early Learning Centre, we’re dedicated to not just providing quality child care, but also helping you navigate through financial aids like the Child Care Subsidy (CCS). This friendly guide will walk you through everything you need to know about applying for the CCS, making child care more affordable and manageable.

What is the Child Care Subsidy (CCS)?

The Child Care Subsidy is a fantastic initiative by the Australian Government, aimed at helping families like yours reduce the cost of child care. This subsidy is designed to be flexible, supporting various family needs whether you’re returning to work, pursuing studies, or managing other commitments. Here’s how it can help lighten the financial load.

Who is Eligible for the Child Care Subsidy

Figuring out if you can qualify for the Child Care Subsidy (CCS) might seem a bit like putting together a puzzle, but don’t worry—we’ve got the pieces you need to see the whole picture. Here’s a deeper dive into who’s eligible, so you can easily determine if your family can benefit from this subsidy.

Residency and Citizenship Requirements

First things first, let’s talk about where you call home. To be eligible for the CCS, you or your partner need to be living in Australia and be:

  • An Australian citizen, or
  • A holder of a permanent visa, or
  • A Special Category visa holder, or
  • A holder of certain temporary visa types, such as a Bridging visa or a Partner visa, where you have already applied for permanent residency.

Family and Child Requirements

The heart of the CCS is supporting families, so here’s what you need about the eligibility concerning your little ones and your family dynamics:

  • Age of Children: The subsidy is available for children 13 years old or younger who are not attending secondary school. There are special conditions that extend this age limit up to 18 for children with disabilities.
  • Immunisation: Your children must meet the immunisation requirements specified by the Australian Government. This means they need to be up to date with their vaccinations as per the National Immunisation Program Schedule, or have an approved medical exemption.
  • Responsibility for Child Care Fees: You must be the person responsible for paying the fees for child care. This typically means you have a formal agreement with your childcare provider.

How to Apply for the Child Care Subsidy

Let’s break down the CCS application into simple, manageable steps:

  • Access Your MyGov Account: Start by logging into MyGov and linking it to Centrelink, if it isn’t already.
  • Initiate Your Claim: Go to the Centrelink section and select the option to start a new CCS claim.
  • Fill in Your Details: You’ll need to provide details about your income, your activity levels, and info about your child care provider.
  • Double-Check and Submit: Review all the information to make sure everything is spot on and then submit your claim.

Understanding Your Child Care Subsidy

Figuring out how much subsidy you might be eligible for is key. The CCS takes into account:

  • Family Income: There’s a sliding scale based on your earnings that determines your subsidy rate.
  • Activity Level: The type and amount of activities you engage in (like work, training, or studying) influence how many hours of subsidized care you can get.
  • Type of Child Care: Different services may have different rates of subsidy.


Why not give our Subsidy Calculator a go to see how much you could save?

Family Income

The amount of Child Care Subsidy (CCS) you can receive depends on your family’s combined income. Remember, it’s always a good idea to keep Centrelink updated if your income changes, whether it goes up or down, so they can adjust your subsidy accurately.

Here’s a friendly guide on how your income affects the CCS percentage:

  • If your family earns up to $72,466: You’ll enjoy an 85% subsidy—pretty great, right?
  • Earning more than $72,466 but less than $177,466: Your subsidy gently tapers off from 85% down to 50%. For every $3,000 extra your family earns, the subsidy reduces by 1%.
  • Between $177,466 and $256,756: You’ll hold steady with a 50% subsidy.
  • From $256,756 to $346,756: The subsidy gradually decreases from 50% to 20%, decreasing by 1% for every $3,000 increment in your income.
  • Between $346,756 and $356,756: You’re at a 20% subsidy.


This tiered structure helps ensure that families who need the most support get the most help, keeping child care affordable and accessible. It’s like a sliding scale that adjusts to fit your specific financial picture!

Activity Level

The Child Care Subsidy (CCS) ties directly to your family’s engagement in activities that contribute to the Australian economy. Here’s an explanation of how the system uses the activity level of the parent with the least hours to determine your subsidy hours:

How Activity Levels Affect CCS Hours

  • 8 to 16 hours of activity per fortnight: You can receive up to 36 hours of subsidized child care.
  • 16 to 48 hours of activity per fortnight: This increases your subsidy to up to 72 hours of child care.
  • More than 48 hours of activity per fortnight: You’re eligible for up to 100 hours of subsidized child care.


What Counts as an Activity?

In the CCS system, a wide range of activities can qualify you for a subsidy. Here’s what’s included:

  • Paid Work: This includes your unpaid lunch breaks during work hours.
  • Commute Time: Only the time traveling from the childcare center to your place of work counts.
  • Authorised Leave: This covers maternity leave, long service leave, annual leave, and more.
  • Unpaid Leave: Up to six months of unpaid leave can count towards your activity.
  • Unpaid Work in a Family Business: If you’re helping out unpaid in a family business, this counts too.
  • Setting Up a New Business: The efforts you put into starting a new business are recognized.
  • Study and Training: Includes time spent in study or training programs, plus semester breaks.
  • Work Experience/Internships: Whether paid or unpaid, these are considered valid activities.
  • Volunteering: Giving your time to volunteer activities counts towards your activity level.
  • Job Search Activities: This includes internet research, contacting employers, preparing and sending resumes, attending job interviews, and travel time associated with interviews.


Understanding these guidelines helps ensure you’re maximizing the subsidy available to support your family’s childcare needs. It’s designed to be flexible, recognizing a variety of contributions to the economy and personal development.

Immunisation Requirements

To be eligible for the Child Care Subsidy (CCS), ensuring your child is up to date with their immunisations is crucial. Here’s what you need to know about how immunisation requirements tie into receiving the CCS:

  • Up to Date: Your child must be up to date with the National Immunisation Program Schedule. This means they should have received all the immunizations appropriate for their age.
  • Catch-Up Schedule: If your child has fallen behind on their vaccinations, they can still meet the requirements by being on an approved immunisation catch-up schedule as per the Australian Immunisation Handbook.
  • Medical Exemption: If there are valid health reasons why your child can’t be vaccinated, you can apply for a medical exemption which must be approved.
  • Automatic Checks through Medicare
    If your child is already immunised according to the schedule, you don’t need to do anything extra when applying for the CCS. Their immunisation status will be automatically verified through Medicare as part of your application process.

Grace Period for Missed Immunisations
Life can get hectic, and sometimes a scheduled vaccination might be missed. Fortunately, there’s a grace period. If your child misses a vaccine, you have 63 days to get their immunisations up to date before it affects your subsidy.

Children Vaccinated Overseas
If your child received their vaccinations outside of Australia, you should consult with your local vaccination provider here. They will help ensure that your child’s immunisation record is updated as per Australian standards and recognized for the CCS.

This system ensures that all children in childcare are protected against preventable diseases, making the environments as safe as possible for everyone. Keeping up with immunizations not only supports your child’s health but also secures your financial assistance through the CCS.

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